Places a border on all interior sides of a group of selected cells. 1 is equal to one step of indent used on the ribbon menu. 5. Note: you can open the Format Cells dialog box with the keyboard shortcut Ctrl + 1. As you will note, the indent command buttons lie in the Alignment group under the ribbon menu. Want to indent an entire table in Microsoft Word? 3, I manually inserted the indents by using . Thats why using the built-in indentation tools is always a better choice. Turn on "Wrap Text" using the instructions above. In the Alignment group, click the Increase Indent button. You can position text and numbers, change the orientation and specify text control in cells by using the Alignment tab in the Format Cells dialog box. Your indented Excel spreadsheet is now ready. Use your mouse to double-click or press F2. By default, Excel aligns numbers to the right and text rings to the left in a cell. For example, if you type 1.2345 in a cell where you only want two digits to the right of the decimal to be displayed, the cell displays the value 1.23. 3. We select and review products independently. Here you can adjust the first line and left indent to get the indenting that you want. Also, make sure to adjust column width so you don't get any format surprises when adding indents. Just right-click on the indentation icon and then click on the Add to, How to Indent in Excel (3 Easy Ways + Keyboard Shortcut), FREE EXCEL TIPS EBOOK - Click here to get your copy, Indenting Individual Lines in the Same Cell, How to Remove Cell Formatting in Excel (from All, Blank, Specific Cells), How to Insert a Check Mark (Tick Mark) Symbol in Excel, Remove Spaces in Excel Leading, Trailing, and Double, How to Split a Cell Diagonally in Excel (Insert Diagonal Line), Select the cells where you want to apply the indentation, In the Alignment group, click on the indent icons (based on whether you want to indent left or right), Double-click on the cell (or press F2 to get into the edit mode), Place the cursor where you want to insert in the indentation, Enter the space character to get the desired indentation. 1. By default, all cells in a worksheet have the Locked option turned on. This button is unavailable (dimmed) if a single cell is selected. Keyboard shortcut to add indent to the right (decrease indent): ALT + H + 5. Choose Justify to align text both left and right, adding space between words (Ctrl+J). You cannot enable a strong encryption file by using these settings. Select the cells with the text to be indented. To quickly create a first line indent using the ruler, see Create a first line indent. Or press Shift + Alt + Left Arrow which is the Ungroup shortcut in Excel. Adjusts the amount of space after a paragraph. Select 1.5 lines to space text one-and-one-half times that of single spacing. You may want to indent one line using the. Select the level at which the paragraph appears in Outline view. The number of wrapped lines depends on the width of the column and the length of the cell contents. As soon as you get into the edit mode in a cell, the indent options are grayed out. Some buttons on the Border tab are unavailable (dimmed) when you only have a single cell selected. Depending on the font size and style, two or three space characters may be equal to one indent. However, the underlying custom number format is transparent to you. Display the minute as a number with a leading zero when appropriate. Press the Alt + Enter combination (press and hold down the Alt key and then press Enter). For example, the format 0.00 "dollars" displays "1.23 dollars" (without quotation marks) when you type 1.23 into the cell. Aligns contents at the left edge of the cell. Screen Recording in Windows 11 Snipping Tool, Razer's New Soundbar is Available to Purchase, Satechi Duo Wireless Charger Stand Review, Grelife 24in Oscillating Space Heater Review: Comfort and Functionality Combined, VCK Dual Filter Air Purifier Review: Affordable and Practical for Home or Office, Baseus PowerCombo 65W Charging Station Review: A Powerhouse With Plenty of Perks, RAVPower Jump Starter with Air Compressor Review: A Great Emergency Backup, Add an Indent to a Cell's Specific Line in Excel, Microsoft Is Finally Unleashing Windows 11s Widgets, 7 ChatGPT AI Alternatives (Free and Paid), Kick off March With Savings on Apple Watch, Samsung SSDs, and More, Store More on Your PC With a 4TB External Hard Drive for $99.99, 2023 LifeSavvy Media. This gives a stacked appearance to text, numbers and formulas in the cell. To protect the document or the file from a user who has malicious intent, use Information Rights Management (IRM) to set permissions that will protect the document or the file. For a better experience, please enable JavaScript in your browser before proceeding. Display the minute as a number without a leading zero. Since we launched in 2006, our articles have been read billions of times. A single underline is placed under each character in the cell. Applies the specified color to the border. However, when text is right-aligned, the indent is from the right edge of the cell. Repeat the next character in the format enough times to fill the column to its current width. For example, if the number format is 0! 4. You must log in or register to reply here. In the Format Cells dialog box, click the Border tab. Select Wrap Text to wrap the text in the selected cell. Add a line break using Alt+Enter, where you want to add an indent. The same font is used on both the printer and the screen. Centers a cell entry across the selected cells. See the table below for details on all the available symbols. As a storytelling enthusiast with a penchant for technology, they hope to create long-lasting connections with readers from all around the globe. Now subscribe to Excel Trick and get a free copy of our ebook "200+ Excel Shortcuts" (printable format) to catapult your productivity. Learn more Do you want to change your indent settings in Microsoft Excel? If you are working with a formula that returns a time where the number of minutes exceeds 60, use a number format similar to [mm]:ss. aligns the decimal points for the numbers 8.9 and 88.99 in a column. How to Apply the Same Indentation to Other Cells by Pasting Formatting. Select First line to indent the first line of a paragraph, and then specify the size of the indent in By. You can also right-click the cells to launch the Format Cells window, where you'll find the option to manually adjust your indentation settings. You can do this by selecting the text (like click within the text at the top, not just select the cell). Then click the Increase Indent button in the Alignment group (weve clicked it three times again). The following table lists all of the available built-in number formats: If one of the built-in number formats does not display the data in the format that you require, you can create your own custom number format. Text alignment settings in Excel affect indenting in the following ways: 4. Choose 1.5 lines to space text one-and-one-half times that of single spacing. Select the cells with the content you want to indent. To go to a new line, press [Alt]+[Enter]. Then, take the cursor to the leftmost side of the cell. You can also manually type the number into the. Select the cells with the content you want to indent. Choose At least > At to set the minimum amount of spacing needed to fit the largest font or graphic on the line. If you would like to add a staircase type look, you can select the cell, indent once and continue to add indents to the rest of the lines manually. This format is used for general monetary values. Select one or more cells you want to indent (B4:B13). If you format the cell first and then type the number, only numbers between 0 and 1 are multiplied by 100. If you specify a number in the Indent box, Microsoft Excel indents the contents of the cell from the left by the specified number of character spaces. Lets imagine you have a cell whose content is separated with the help of a line break, and you want only one line to be indented. To include a background color with the pattern, click a color in the. Select Left to align text to the left with a ragged right edge (or use the keyboard shortcut, + L). To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press CONTROL + OPTION + RETURN to insert a line break. Select the Normal font check box to set the font, font style, size, and effects to the Normal style. For what it's worth, you can indent more or less than a certain number of space characters by doing it manually, just trying to find the brighter side to this. Awesome! Fun fact: When you indent using these options, Excel indents equivalent to three space characters. For our example, we will select rows 3, 4, and 5. Although Excel is built for some very different purposes when compared with Word processors, but it certainly does give you the ability to easily intent information within a cell. There are three types of typefaces you can use, as described in the following table: After you select a typeface in the Font list, the Size list displays the available point sizes. Choose Multiple > At to set line spacing as a multiple expressed in numbers greater than 1. Add space characters to indent it further. Applies a border with the currently selected style and color from the upper-left corner to the lower-right corner for all cells in the selection. Step Three - Paste the cell formatting. Then go to paragraph properties on the right. Select the style of the date from the Type list box. 3) double click on a cell so you get a flashing cursor in the cell. To quickly create a hanging indent using the ruler, see Create a hanging indent. You can also see and set the indent level using the Format Cells dialog box. At the bottom of the dialog box, the Preview box shows you how the options look before you apply them. A comma following a placeholder scales the number by a thousand. 2. This, however, can be done with a work-around that is not very elegant. How to Lock Cells in Excel Protecting Excel Worksheets, How To Wrap Text In Excel (2 Easy Ways + Shortcut), How to Count Number of Characters in Excel (3 Easy Ways), How to Rotate Cell Text in Excel (2 Easy Ways + Shortcuts), How To Remove Extra Spaces In Excel (5 Super Easy Ways), How to Apply Accounting Number Format in Excel, Indent Option in the Format Cells Dialog Box, How to Highlight Every Other Row in Excel, VBA Substring How to Substring in Excel VBA, VBA For, For Each, Do While & Do Until Loops. Type the desired text. Very handy! This font is installed for screen display only. Choose First line > By to indent the first line of a paragraph. Each time you click the button, the selected text will indent further to the right. This bar shows the current status of indents. Microsoft Excel is a spreadsheet program that is used to record and analyze numerical data. Select the cell you want to indent. Excel displays a number to the right of the "E" symbol that corresponds to the number of places the decimal point was moved. However, you do see the results of the formula in the cell. (Make sure the cursor is not blinking within the selection.). Suppose you have a data set as shown below and you want to intend the numbers a little to the right. If the data is right-aligned, its indented from the right. Below are the steps to add an indent to multiple lines in the same cell: In case you want to have the indentation in multiple lines, you need to place the cursor at each line and add the space characters. How to Find Circular References in ExcelFlash Fill in Excel - Complete GuideHow to Enable Macros in ExcelSum Cells based on Background ColorHow to Spell Check in ExcelCounting Unique Values In ExcelHow to Insert a Checkbox in ExcelExcel Function Keys and ShortcutsHow to Insert Multiple Rows in ExcelUse an Image as a Background in ExcelHow to Find External Refrences in ExcelHow to Concatenate in Excel, Excel IF Statement - How to UseExcel FILTER Function - How to UseExcel VLOOKUP Function - How to UseExcel HLOOKUP Function - How to UseExcel ROUND Function - Complete GuideExcel SUMIF and SUMIFS - Complete GuideExcel COUNTIF Function - How to UseExcel OFFSET Function - How to UseExcel TEXT Function - How to UseExcel MATCH Function - How to UseExcel IFERROR Function - How to Use, VBA Wait and Sleep FunctionsVBA On Error Statement Handling ErrorsVBA Substring How to Substring in Excel VBAVBA VLOOKUP With ExamplesVBA MsgBox - How to UseVBA For, For Each, Do While & Do Until LoopsVBA Split Function - How to UseVBA DIR Function - How to UseVBA IF Function - How to UseVBA InStr and InStrRev - How to UseVBA REPLACE Function - How to Use. Step Two - Copy the cells. Double click on the cell where you want to apply indentation. Here's how to do it: This option is handiest while you're already using the Format Cells dialog box for applying any other formatting. To customize the format, go to the Home tab and select Format cell, as shown below. This is for book style printing. You must have more than one line of wrapped text to see the justification. RELATED: How to Switch Back to the Classic Ribbon in Microsoft Office. The indent of center-aligned text and numbers (which are right-aligned by default) cannot be decreased (you can keep clicking, nothing will happen). Under the "Home" tab, in the "Alignment" group, choose "Wrap Text." The following table outlines a few examples where this can occur: Generally speaking, Excel applies automatic number formatting whenever you type the following types of data into a cell: Excel has a large array of built-in number formats from which you can choose. 3. (Make sure the cursor is not blinking within the selection.) This is useful for lining up negative and positive values in different cells of the same column. Select the Cell, Column, or entire sheet in which you want to add indent. When text is left-aligned, the indent is from the left edge of the cell. Now both columns have the same indentation, from either side. I need something that will add an indent to the 2nd (or 3rd/4th/etc.) Highlight all the text (other than the first line of the paragraph) you want to indent. Have a look at the Accounting and Custom number formats that involve the use of _ ( and _). Percentage. For more information about the Office features that help enable collaboration, see Description of Office features that are intended to enable collaboration and that are not intended to increase security . Text will be aligned to the left. To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. Cheers to learning and experimenting! You choose your typeface for the selected cell by clicking a name in the Font list or typing a name in the Font box. Click Options on the Tools menu to access the Options dialog box. To use one of these formats, click any one of the categories below General and then select the option that you want for that format. This option sits right in your line of vision and is a matter of few clicks. Options include: the number of decimal places, whether or not the thousands separator is used, and the format to be used for negative numbers. 5. 4) paste the text it into the cell. Elapsed time, in hours. Elapsed time, in minutes. Fortunately, Excel allows you to achieve the same result by increasing or decreasing the indentation of cell contents. All options have their bright moments and it really depends on the dataset. This button is unavailable (dimmed) if a single cell is selected. Select the cells to which you want to apply shading. Keep clicking Increase Indent until the cell content is at the desired position. Note however, if you use that cell in a calculation, the full four digits to the right of the decimal are used. In Excel, you can put a border around a single cell or a range of cells. Display the next character in the format. To do this, select the characters in the formula bar and click Cells on the Format menu. Double-click the cell in which you want to insert a line break. When you press Enter to start the next paragraph, its first line will be indented. 2. Skip the width of the next character. Select Exactly > At to set fixed line spacing, expressed in points. Alternatively, you can press the Ctrl + 1 combination or right-click on the selected cells and choose Format Cells from the drop-down list. Pressing the [Tab] key in Excel does not indent text in a cell; it simply moves the cell pointer to the next cell. Rain Kengly is a wikiHow Technology Writer. If you change the number format to #0.0E+0 the number 12.2E+6 is displayed. Microsoft Excel displays a number according to the format of the cell that contains it. If the data is left-aligned, its indented from the left. For example, the custom format 0.0? Select the cell you want to indent. Choose Double to double-space text. You can rest the mouse over a color to see a ToolTip with the color name. If you are working with a formula that returns a time where the number of seconds exceeds 60, use a number format similar to [ss]. You can also use the online web version at the. 1. These instructions will show you how to change a cell's text alignment, so that the text wraps within the cell. You can indent to the left or to the right in a cell. Place the cursor at the beginning of the third line and indent it twice as much as the second line (e.g. Indent Text Within Spreadsheet Cells in Excel, Select the cell(s) whose entries you want to indent. Moves in the left side of the paragraph by the amount you choose. Place the cursor at the beginning of the line you want to indent (well do it with the second one). wikiHow is where trusted research and expert knowledge come together. This is why you will find the indent options in the alignment sections in Excel. By default, any text typed into a cell is aligned to the left while numbers are aligned to the right: Instead of moving the text or number directly to the right or left edge of the cell, you may want to add some extra space, like when you press the Tab key in Word. Heres how. At the bottom of the dialog box, you can see a Preview of how the options will look before you apply them. Unfortunately, you can not do that using the indenting options covered above. A "merged cell" is a single cell created by combining two or more selected cells. On the File menu, click Save As, type a descriptive name for your file in the File name box, and then click OK. Is Notepad a text file? This format lines up the currency symbols and decimal points in a column of data. You can create a text file on your computer with a text editor. By default, all worksheet cells are formatted with the General number format. For example, if the text is in 10-point font, you can specify 12 points as the line spacing. To remove an indent, click the Decrease Indent option, which is just beside the Increase Indent option. The values in the cells will use the General Alignment, which differs based on the data type of the cell. For example, if you type 1.23 in the cell and you select Number in the category list, with three decimal places, the number 1.230 is displayed in the cell. To add an indent to a line, put your cursor to the front of that line and then press Spacebar. Display the day as an abbreviation (Sun-Sat). Your cells content will move a bit to the right. Emphasizing the hierarchical structure of a list, Drawing attention to an important piece of data, Organizing the data in a more legible way. This looks like a blue left-right arrow in the Alignment section. However, if you want to indent the text according to its visual appropriateness, you'll find the ribbon method quicker and you can adjust the indent to your liking by the eye in a few clicks. The level at which the paragraph appears in Outline view. You can easily add space before text in a cell using the Increase/Decrease Indent button on the Home tab. In the spreadsheet, select the cell in which you want to add an indent. Step One - Select the cells. Keep in mind that each point is 1/72 of an inch. If you want to remove a specific border, click the button for that border a second time. and you type 3 in the cell, the value 3! For example, setting line spacing to 1.15 will increase the space by 15 percent, and setting line spacing to 3 increases the space by 300 percent (triple spacing). Right-click and select the Format Cells option (a dialog box will open). Messages. Keyboard shortcut to add indent to the left (increase indent): ALT + H + 6. How to Add Indentation with a Second Column. lines. Yes, you can just press the Spacebar twice, but doing that when you operate with a large number of cells is way too time-consuming. A pity. Recommended Reading: How to Highlight Every Other Row in Excel. These controls are Wrap Text, Shrink to Fit and Merge Cells. The m or mm must appear immediately after the h or hh symbol, or Excel displays the month rather than the minute. More info about Internet Explorer and Microsoft Edge, Description of Office features that are intended to enable collaboration and that are not intended to increase security. Under Indentation, in the Before text box, click the arrow to approximately .5". Below is the keyboard shortcut you can do to that: ALT + H + 6 (to indent to the right) ALT + H + 5 (to indent to the left) To use this shortcut, select the cells where you want to apply the indent and then press these keys in succession (one . This looks good to us so we'll move on to the next option. With the General format, anything you type into the cell is usually left as-is. Select the Superscript check box to format the selected text or numbers as superscripts (above). You can use this same Font tab to format individual characters. Moreover, you can get into trouble if you find yourself having to delete all the spaces, or you forget how many of them you used to achieve the desired indent. This article was co-authored by wikiHow staff writer, Rain Kengly. Currently, we're cutting and pasting to fit our print area and then using the indent button. 2. Of course, indenting in Excel is not something you need all the time, but this function can serve a number of useful purposes such as: Now you know everything about indenting in Excel and can easily use it for breathing new life into your spreadsheets! Display the day as a number with a leading zero when appropriate. This article was co-authored by wikiHow staff writer. Excel 2016. For example, you can specify the number of digits to the right of a decimal point, or you can add a pattern and border to the cell. These sections are separated by semicolons. From there, indents must be added using space characters. Applies a border with the currently selected style and color to the bottom of the cell(s) in the selected region. Thanks for reading. To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/1\/19\/Indent-in-Excel-Step-1-Version-2.jpg\/v4-460px-Indent-in-Excel-Step-1-Version-2.jpg","bigUrl":"\/images\/thumb\/1\/19\/Indent-in-Excel-Step-1-Version-2.jpg\/v4-728px-Indent-in-Excel-Step-1-Version-2.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"